Event Policies

Request More Info

We’re happy to answer of your questions about our group rentals - just drop us a line below or call 508-896-3451.

Required

General

  • Groups may rent the facilities from late April to mid June and then again from August until the end of October for catered venues.  Art Center is open year round for use.

What We Offer

  • Rehearsal Dinners, Company Clambakes & BBQ’s, Meetings & Conferences, Brunches, Birthday Parties, Bar Mitzvahs, etc.
  • Clambakes, BBQ’s and other catered venues by our CCSC chef.
  • CCSC provides basic setup of tables, we use disposable plates/silverware/tableclothes. Guests are welcome to arrange a time to decorate to their liking if they choose.

Meal Price & Facility Charge Includes: Exclusive four (4) hour use of one of our function buildings, setup with standard disposable tablecloths, plates, napkins, & silverware. Lobster crackers are included for Clambakes.  Cleaning before and after event, decorations are provided by the customer and a time to decorate is arranged ahead of time.   Bar setup with ice/cups/coolers/napkins/bottle openers is an additional optional charge.

  • There is a facility use rental charge for all single events.  See our Single Event Rates for more information.
  • Meal charges are based on 4 hours of room use. After the 4 hours of use there will be a minimum charge of $100 per hour for additional usage.
  • Pricing above is for events held within the CCSC Dining Hall, Boathouse, or Art Center only – Programs on CCSC grounds besides a meal may incur a daily facility use charge.
  • 7% MA meals tax will be added to the bill unless a tax exempt number is provided.
  • Each user group must provide CCSC with a Certificate of Insurance and Liability Rider as outlined in the contract agreement.  Please refer to http://www.theeventhelper.com/ for single event insurance options.
  • We can cater to special dietary needs, allergy concerns, and food requests. Our kitchen staff strives to provide a “nut free” dining hall menu. Considerable effort is made to check ingredient labels to select appropriate foods to serve.

Due to our large volume of regular group rentals using our facilities, CCSC cannot host exclusive use weddings at this time.

Supervision

  • Groups are responsible for the overall safety of each individual and must maintain appropriate supervision at all times. The Group Coordinators reserve the right to request a group to leave the grounds if a group appears to have difficulty supervising their participants.

Registration Process

  • Tentative reservations may be made over the telephone or via email.
  • After you have received the appropriate paperwork by email, you must return a signed Group Contract agreement and a $300 Reservation Deposit (non-refundable and applied to the cost of your event.)
  • Your reservation is not official until these two items have been received.
  • To confirm your reservation, we will email you a pre-filled “Confirmation Form” that will be a payment receipt as well and list the reservation, food requests and payment details for your event. This registration piece will ask for your final numbers, meal allergy information for guests and request any changes leading up to your event.  You must return the completed Confirmation Form and 50% partial payment no later than six (6) weeks before your arrival date; failure to do so may result in canceling your reservation.

Certificate of Insurance

  • A certificate of insurance is required for all events & groups that rent our facilities, contact CCSC for more information and refer to the link for purchasing a single event insurance policy.  http://theeventhelper.com/

Payment Policy

  • $300 reservation deposit
  • 50% Confirmation Payment (6) weeks before the event
  • Final payment is due one (1) week before arrival, less the Registration Deposit and 50% Confirmation Payment. Payment may be made with Master Card, VISA and Discover credit cards, as well as check or cash.

Cancellations

  • A three (3) week notice of cancellation is required or you will be billed in full as indicated on the signed group license and Group Registration Form. The Group Coordinators reserve the right to cancel reservations due to severe weather or for individuals or groups not abiding by the rules, regulations and policies of CCSC.